VILLAGE OF LIBERTYVILLE

REQUEST FOR PROPOSALS

OWNER:   Village of Libertyville, 118 W. Cook Avenue,  Libertyville, Illinois 60048-2090

Owner will receive sealed proposals for the Work generally described as follows:

CUSTODIAL SERVICES

Village of Libertyville, 118 W. Cook Avenue, Libertyville, Illinois 60048-2090, Attention: Andre Di Paolo, Facilities Manager

Mandatory Pre-Bid Meeting

A mandatory pre-bid facility walk-through meeting is scheduled for March 12, 2026 at 9:30 AM starting at the Village of Libertyville Village Hall located at 118 W. Cook Avenue, Libertyville, Illinois 60048.

Questions

Questions will need to be submitted via email no later than 5:00 PM on March 17, 2026 to .  Any addenda issued with be sent to plan holders on March 18, 2026.  

Sealed Bids Due Date

Sealed bids are due by and will be publicly opened on March 20, 2026 at 10:00 AM (local time) at 325 N. Milwaukee Avenue, Suite 203, Libertyville, Illinois 60048.  Bidders, their authorized agents and interested parties are invited to be present.  

Instructions to Download Request for Qualifications

All potential bidders are required to complete the Plan Holder’s form before accessing the Request for Qualifications.  The information provided on the Plan Holder’s Form will be used to contact plan holders if an addendum is issued.  Click Here for the Plan Holders Form page. (You will be required to create an account or sign in if you already have an account). When you have completed the Plan Holder’s Form, you will be redirected to the webpage with the Request for Qualifications.

INSTRUCTIONS TO BIDDERS

Preparation of Proposals

All proposals for the Work shall be made only on the blank price proposal form attached to this Request for Bids and shall be complete with a price for each and every phase of work as well as a total lump sum price.  All proposals must be signed by an authorized official.  Proposals that contain omissions, erasures, alterations, or additions not called for, conditional or alternate bids unless called for, or that contain irregularities of any kind may be rejected. Please review all document materials before determining price proposal.

Clarifications 

Owner reserves the right to make clarifications, corrections, or changes in this Request for Contract at any time prior to the time proposals are opened.  All bidders or prospective bidders will be informed of said clarifications, corrections, or changes.

Delivery of Proposals

Each proposal shall be submitted in a sealed envelope plainly marked with the title of the contract and the bidder’s full legal name and shall be addressed and delivered to the place and before the time set forth above.  Proposals may be delivered by mail or in person.  Proposals received after the time specified above will be returned unopened.

Opening of Proposals 

Proposals will be publicly opened and read at the time and place specified above.  Bidders, their authorized agents, and interested parties are invited to be present.

Withdrawal of Proposals

No proposal shall be withdrawn for a period of 90 days after the opening of any proposal.

Rejection of Bids

Proposals that are not submitted on the proposal price form or that are not prepared in accordance with these Instructions to Bidders may be rejected.  If not rejected, Owner may demand correction of any deficiency and accept the deficiently prepared proposal upon compliance with these Instructions to Bidders.

Acceptance of Proposals  

Proposals submitted are offers only and the decision to accept or reject is a function of quality, reliability, capability, reputation, and expertise of the bidders.

Owner reserves the right to accept the proposal that is, in its judgment, the best and most favorable to the interests of Owner and to the public; to reject the low price proposal; to accept any item of any proposal; to reject any and all proposals; and to waive irregularities and informalities in any proposal submitted or in the request for proposal process; provided, however, the waiver of any prior defect or informality shall not be considered a waiver of any future or similar defect or informality. Bidders should not rely upon, or anticipate, such waivers in submitting their proposal.

Upon acceptance of the successful Bidder's proposal by Owner, the successful Bidder's proposal, together with Owner's notification of acceptance in the form attached to this Request for Proposals, shall become the contract for the Work.